Purchasing Administrative Assistant

New Castle, DE

Position Summary: Provide administrative and operational support to the Purchasing department.

Responsibilities include but are not limited to:

• Daily printing, sorting and distribution Miller/Coors/Brewhouse/Pabst mail.
• Print, verify accuracy and approve Molson/Coors and other supplier invoices.
• Enter and assign PO numbers for Stateside orders in GP
• Analytics and keep updated.
• Process monthly depletion billbacks to suppliers.
• Prepare BOL for returns/transfers to suppliers.
• Contact carriers regarding scheduled orders, missing orders in system or PO numbers from warehouse.
• Receive supplier credits, match invoices and code for AR.
• Invoice all product damage to orders to appropriate supplier and attach signed BOL and pictures of damage received from the warehouse.
• Site Admin for Beermate inbox – activate contacts and assign correct roles/permissions.

Required Qualifications:

• Proficient in Microsoft Excel and Word.
• Strong attention to details and accuracy in invoice/po processing.
• Effective written and verbal communication skills for supplier and carrier correspondence.
• Organized, able to maintain file systems and meet recurring deadlines.
• Ability to prioritize tasks and work collaboratively across purchasing, AR, warehouse and sales teams.
• Prior experience in purchasing within beverage distribution industry or food & beverage industries.
• Familiarity with depletion billbacks, BOL procedures. And repack/order portals.